Guidelines for Reproducing Copyrighted Materials

The Federal copyright law contains regulations specifically governing the photocopying of copyrighted materials in an educational setting such as Central Connecticut State University. Materials may only be photocopied anywhere on campus when the following guidelines have been satisfied:

  • 1. Single Copying for Faculty and Administration
  • A single copy may be made of any of the following for scholarly research or use in teaching preparation:

  • A chapter from a book
  • An article from a periodical or newspaper
  • A short story, short essay or short poem, whether or not from a collective work
  • A chart, graph, diagram, drawing, cartoon, or picture from a book, periodical, or newspaper
  • 2. Multiple Copies for Classroom Use
  • Multiple copies (not to exceed in any event more than one copy per pupil in a course) may be made by or for the professor for classroom use or discussion; provided that:

  • The copying meets the tests of brevity and spontaneity as defined below
  • Meets the cumulative effect test as defined below
  • Each copy includes a notice of copyright
  • 3. Multiple Copies Distributed for Informational Purposes on Campus

    Multiple copies of informational materials may be photocopied for a limited number of colleagues provided they meet the following guidelines:

  • The photocopying meets the tests for brevity and spontaneity as defined below
  • Meets the cumulative effect test as defined below
  • Each copy includes a notice of copyright
  • Definitions


    1. Poetry: A complete poem if less than 250 words and if printed on not more than two pages, or if from a longer poem, an excerpt of not more than 250 words.

    2. Prose: Either a complete article, story or essay of less than 2,500 words, or an excerpt from any prose work of not more than 1,000 words or 10% of the work, whichever is less, but in any event a minimum of 500 words. (Each of the numerical limits stated in "1" and "2" above may be expanded to permit the completion of an unfinished line of a poem or of an unfinished prose paragraph.)

    3. Illustration: One chart, graph, diagram, drawing cartoon or picture per book or per periodical issue.

    4. "Special" works: Certain works in poetry, prose or in "poetic prose" which often combine language with illustrations and which are intended sometimes for children and at other times for a more general audience fall short of 2,500 words in their entirety. Paragraph "2" above notwithstanding such "special works" may not be reproduced in their entirety; however, an excerpt comprising not more than two of the published pages of each special work and containing not more than 10% of the words found in the text thereof, may be reproduced.


    1. The copying is at the instance and inspiration of the individual , and

    2. The inspiration and decision to use the work and the moment of its use for maximum effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

    Cumulative Effect

    1. The copying of the material is for only one course in the school in which the copies are made or for a limited one-time distribution to a set of on-campus colleagues.

    2. Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collective work or periodical volume during one semester.

    3. There shall not be more than nine instances of such multiple copying for one course during one semester. (The limitations stated in "2" and "3" above shall not apply to current news periodicals and newspapers and current news sections of other periodicals.)

    Prohibitions as to I and II Above

    Notwithstanding any of the above, the following shall be prohibited:

    1. Copying shall not be used to create or to replace or substitute for anthologies, compilations or collective works. Such replacement or substitution may occur whether copies of various works or excerpts therefrom are accumulated or reproduced and used separately.

    2. There shall be no copying of or from works intended to be "consumable" in the course of study or of teaching. There include workbooks, exercises, standardized tests and test booklets and answer sheets and like consumable material.

    3. Copying shall not:

  • a. substitute for the purchase of books, publishersí reprints or periodicals;
  • b. be directed by higher authority;
  • c. be replaced with respect to the same item by the same professor from semester to semester.