banner
Setting Up A Movie
Setting Up Movie Drivers
Setting Up Subs
Changing the Sound Cables
Turning on the Sound Rack in the Projection Room
Important Extras
Adjusting a Smart Light Scene
Assigning a Scene to a Touch Key
EON Sound System
Setting up One Microphone
The difference between full range speakers and subwoofers
Food and Drink in Our Spaces
For All Major Events
Handheld Basics
Adjusting Founders Thermostats
Closing Procedure
Dressing Rooms
Evaluation Forms
EVENT CLEANUP
Fire
Fireplace Sconces
New Britain Symphony Orchestra - Herald Review Seats
Vance 105 - Hooking Up a Wireless Microphone
How To Turn On Stage Lights in Welte
Key/Radio Policy
Locknetics
MAC Computer
MAC/LECTRO/MOTU/Press Box Policy
Marcus White Living Room
Moving the Shell Wall from 123 to Torp
Music Department Instruments
MWLR Lecturn Setup
Number of Seats
Obtaining Power in the Booth when Power is Gone
OLD CHORAL RISERS
Opening the Chiller Room
Part for Samson UT-5
Passwords/Usernames
Patching on the Torp Board
Piano Setup
Pilot Hole Drill Sizes for Starting Sheet Metal Screws
Power Tips
Procedure for Setting Up a Wireless MOTU
Programs
Purchase Order Requests
Reservation Forms
Running a Press Feed
Seat Lights
Set Up EON in Founders
Setting Up a Small Ensemble
Setting Up the Shell Wall in Torp
Show Reports
Sound Trouble Shooting - BUZZ
Standard Chair Setup
Sweep of House
Taping to Walls/Lobby
Tech Gear in the Office
Telecom Drops
Things Out of Place
To check for Audio controller in DP4
TROUBLESHOOTING
Troubleshooting (1) DP 4
Troubleshooting EON's
Turn Founders Sound System OFF
Turn Founders Sound System ON
Turn off Founders sound w/ MOTU or EON
Turn Off Sound System
Turn Off Torp Sound System
Turn on Founders sound w/MOTU or EON
Turn ON Sound System
Turn Torp Sound System OFF
Turn Torp Sound System ON
Turn Torp Sound System ON and Hooking up MOTU
Turning on the SmartLight System
Turning on Torp Sound System
Turning System On and Running It
Vance 105 Fresnels ON
Walkthrough of EM Buildings
Water In the Lectern
Work Lights
Work Orders

 

Setting Up A Movie

Flying In the Movie Screen.

1. Go to the fly rail on stage right.

2. Look for the fly labeled "Movie screen"

3. Grasp and twist both ropes, pull the ring off of the brake, and release the brake.

4. Pull the front rope down, bringing down the movie screen.

Back to the top

 

Setting Up Movie Drivers

1. Using the Welte keys (located in secure storage), unlock the loading dock door, and proceed to room 106, which is also unlocked with the Welte keys. The Welte key is labeled 'This One'.

2. Pull out on stage the 3 large movie drivers labeled 1,2,3.

3. Look at the pipe on the floor on the movie screen for labels that correspond with the labels on the drivers. Speaker 1 goes in front of label 1 on the movie screen. (SR 1, CS 3, SL 5). Place the drivers as close to the screen as possible without touching it.

4. Unwind the cables around the back of the drivers and bring them all stage right where there are plugs labelled 1,3,5.

5. Plug 1 into 1, 3 into 3, and 5 into 5. After they are plugged in, twist the connection. This is called a twist lock connector.

 

Back to the top

Setting Up Subs

1. Up stage near the stairs there are 2 subs and an orange hand cart.

2. Use the hand cart to bring the subs (labelled 2 and 4) over to the movie screen, and place them at the corresponding numbers 2,4 on the pipe on the movie screen.

3. On stage right there are also plugs labeled "sub 2" and "sub 4". Bring these over to the subs that have been places on stage and twist lock them (see "Setting Up Movie Drivers")

 

Back to the top


Changing the Sound Cables

1. In back of the sound rack, in the projection room, there are cables connected to the amps.

2. For regular shows, use 2 XLR cables, plugged into numbers 5 and 6. Unplug them.

3. Use six XLR cables, plug them into the corresponding inputs and outputs that are labeled 1-6.

 

Back to the top

 

Turning on the Sound Rack in the Projection Room

1. Turn on the power located on the bottom 2 switches in the small panel on the wall labeled "sound rack".

2. Start at the top of the sound rack and turn on the power switches.

3. When you get to the Dolby Processor (the 2ns switch down), the power switch is internal. Pinch the slats on the sides to open the panel. Switch from bypass to normal.

4. Turn on all of the amps.

5. Make sure you flip the bottom silver switch with the green light underneath it. This is easily overlooked.

 

Back to the top

IMPORTANT EXTRAS

1. Turn on seat lights

2. Make sure ghost lights are off. There are many light switches on stage that turn on and off the lights.

3. Lock room 106 and the loading dock.

4. Turn on the sound system in Welte, including the sound rack in the projection room.

5. Test the PSA, and play it at the start of the movie.

6. Set up a microphone if needed.

7. Set up one table in the lobby (2 if requested) in front of a sleigh bed so the CAN people can sit down.

8. Go to the panel in the lobby and turn on the front wall flood lights that light up the Herbert D. Welte outside the building.

9. Unlock all the doors.

10. Stay in the office in case of phone calls.

11. Wait for your event ops.

12. Break down in the reverse order you set up in.

 

Back to the top

 

Adjusting a Smart Light Scene

1. Turn on the Smart Light System

2.Select PROG/EDIT from the Main Menu.

3. Enter password (1003), if prompted, and press STORE/YES (the password can be found taped to the right side of the DMX board)

4. Select SCENE

5. Using the UP, DN, PGUP, and PGDN, to scroll to the scene to be adjusted. Press STORE/YES.

6. Press FIXTURE followed by the button above the touch keys that corresponds to the instruments to be adjusted.

7. Select any of the following to be adjusted from the black keypad. Each has it's own button. Color, Gobo, Focus, Effects, Rotate, Function, Iris, Shutter, Dim, or Mirror.

8. Using the ball on the bottom right of the board, make the adjustments needed for that particular fixture.

NOTE: THE BALL IS EXTREMELY SENSITIVE.

9. After the fixture has been adjusted, press STORE/YES. This will return you to the previous menu.

10. Continue the following steps 6-9 until all fixtures have been adjusted. You can change what fixture is being adjusted without returning to the program menu simply by deselecting one fixture and selecting another. However if a mistake made and you exit, all the work since the last time it was saved and will have to be redone.

11. Press STORE/YES again to store the scene. If prompted to rename, use the same keys used to select the attributes of the fixtures to enter the new name or simply press STORE/YES again to keep the same name.

 

Back to the top

 

Assigning a Scene to a Touch Key

1.Turn on the Smart Light System

2. Select PROG/EDIT from the Main Menu.

3. Enter Password (1003), if prompted, and then press STORE/YES (the password can be found taped to the right side of the DMX board)

4. Select KEY

5. Touch the Touch Key to be programmed.

6. Press USE SCENE. If the key is already programmed, press OVERWRITE, then press USE SCENE.

7. Using the UP, DN, PGUP, and PGDN keys, scroll to the scene to be assigned

8. Press SELECT

9. Press STORE/YES and then STORE/YES again.

10. Use the black keys to name the key and press STORE/YES to complete the process

 

Back to the top

 

EON Sound System

Setting Up Multiple Sources

1. Gather all of the equipment you will need.

  • Any components you might need to use (microphone, CD Player, Cassette tape player, etc.)
  • Microphone cable/RCA cable/ quarter inch cable/proper adapters.
  • Portable Mixing Board
  • EON Speakers
  • XLR cables, universal cables, power strip, extension cords

2. Setup necessary tripods, mic stands with clips, and tables to place the EON speakers and components on. Plug in and run all power cords.

3. Set up the speaker. Take the female end of an XLR cable and insert it into the board connector reading L with overload underneath it. Take this cable and neatly run it to the closest EON full range speaker. Plug the male end of the cable into the input of the full range speaker.

  • If you have more than one speaker, take another XLR cable and attach the male end into the output of the speaker you just hooked up and run it to the next speaker. Plug the XLR cable into the input of the 2nd speaker. Continue this step until all speakers a re hooked up (make sure power is run to all speakers).

4. Hook the components into the EON board. The cables go as follows:

  • Microphones- XLR cables
  • CD Players, Cassette players, VCRs, DVD players- RCA cables.
  • Run the correct cable from the component to the input in the EON Board.

5. Test all components by turning down all speakers, and setting them to either line or mic, whichever is necessary. Turn on each component, and turn up the main slider, and its corresponding input, AND the speakers until the desired level is acquired. Do this for each component until they are all tested and set the way you want them. You can tell you are getting a signal to the board if the green signal light above the channel flashes as you speak.

 

Back to the top

 

Setting up One Microphone

1. Read the Service Order and gather necessary equipment.

  • microphone
  • mic clip
  • mic stand
  • XLR Cable
  • EON Speaker
  • tripod (if needed)
  • power (uni-cable, power strip, if needed, and extension cord)
  • tape

2. Set up mic stand (adjusting knobs to extend pieces), and twist the mic clip onto the stand. Set up the tripod and place the speaker on top of it. Twist the screw in the back bottom of the speaker so that the speaker is secure on the tripod.

3. Plug the female end of the universal cable into the male power port in the back of the speaker. Plug the male end of the universal cable into a power source (whether it be a wall outlet, extension cord, or power strip).

4. Take the male end of the XLR cable and plug it into the female input of the EON Speaker. Neatly run the cable down the speaker and across the floor. Make a coil at the bottom of the mic stand and plug the female end of the XLR into the male microphone.

5. Look at the right side of the EON Speaker and you will see a little gray knob, that is the volume control. Turn it counter clockwise as far as it will go.

6. Below the volume there is a little gray knob that you need to push in to switch from a line signal to a mic signal (using a small instrument).

7. Look at the left side of the speaker and at the top you will see a switch that says power. Flip the switch so that the power is on. Make sure it is getting power by looking for a green light on the front of the speaker.

8. Test the microphone. Walk behind the speaker with the mic and talk directly into the microphone, 3-6 inches away from the mic. Gradually turn up the volume until it is at the desired volume. Walk around speaking normally then loudly. If it starts feeding back, simply turn down the volume until it goes away.

9. Finally, when everything else is all set, tape or rug the wires so that no one trips on loose cable.

 

Back to the top

 

The difference between full range speakers and subwoofers

Full range speakers and subwoofers are very different but can look similar. Full range speakers are the normal speakers used to deliver the full range of sound, while subwoofers are for low tones. The easiest way to tell the difference is by looking at the front of the speaker. If there is a grill covering the horn then that is a subwoofer. If there is no grill then it is a full range speaker. Another way that you can tell the difference is by looking at the back of the speaker. If there is a mic/ line button on the back then it is a full range speaker. If there is a rev/norm button on the back then it is a subwoofer.

 

Back to the top

 

Food and Drink in Our Spaces

Do not allow any type of food or beverage into Torp Theater or Welte Auditorium.

If necessary set up a table off to the side to put bottles and food labeled with peoples' names.

Thank patrons for their cooperation and tell them to have a great day.

 

Back to the top


For All Major Events

NOTE: ALL ITEMS TO BE COMPLETE WITHIN 1 HOUR OF THE BUILDING OPENING

NO LATER THAN 10AM FOR A 3PM SHOW

  • Open facility

  • Turn on house lights

  • Check Temp in auditorium and lobby

  • Turn climate control to occupied for 1hr.

  • If temp is beyond range of 67 to 73 after 1 hour call powerhouse.

  • If temp is above 75 or below 65 call powerhouse immediately!

     

Back to the top

 

Handheld Basics

1. Press either application button to turn on your handheld computer and start a main application.

2. Tap New to create a new record.

3. Tap a record to edit it.

4. Tap Details to access more options or delete the record.

5. Tap the pick list in the upper-right corner to categorize records or create a new category. (Not in Date Book.)

6. Tap the information ("i") icon in dialog boxes for tips.

7. Press the Favorite icon on your handheld's display to exchange and update data between your computer and your handheld.

 

Back to the top

 

Adjusting Founders Thermostats

  • (2) thermostats are in the room.

  • (1) is near each door.

  • Under the thermostat is a ring.

  • You may have to lift off the cover to get at it.

  • Turn to set temperature.

  • The indicator should be between 68 and 72.

     

Back to the top

 

Closing Procedure

Before the last office person leaves for the day, several things must be done.

1. Turn off computers

2. Using an allen wrench, lock all front doors, flip the handicapped switch downward to turn off that function.

3. Walk through Welte and do a perimeter check--making sure all doors are locked and everything is secure.

4. Put away all keys and radios

5. Make sure Secure Storage is closed and locked.

6. Neaten up the office.

7. Lock the office door and shut off the lights.

 

Back to the top


Dressing Rooms

1. The classrooms in the hallway, behind Welte Auditorium, are to be used as dressing rooms if needed.

2. If people are changing costumes or clothes in there, ask the client if they would like the windows on the doors blacked out with black posterboard. If so, then also remember to black out the glass door at the end of the hallway.

3. Do not tape signs to the walls, so the paint does not get ripped off. Tape the signs to the doors.

 

Back to the top

 

Evaluation Forms

1. Evaluation forms must be completed for every event.

2. On the bulletin to the left of the computers there is a manila folder labelled Evaluation Forms. If you are going to another building, take one before you go to that building.

3. At the close of the event, kindly ask the client to fill it out. You may fill out for them "Person(s) Who Assisted You" if they do not remember your name.

4. When they return the form to you, fill out the section marked Office Use Only, with the date, event, event time, location, and client name.

5. When you return to the EM Office, return the completed Evaluation forms to the maila folder directly underneath the one marked Evaluation Forms. This folder is labelled Evaluation Forms, Return Here.

 

Back to the top


Event Cleanup

After all events, in addition to cleaning the event venue, and putting all gear away in its place, clean up the surrounding area. Examples:

1. Hallways, walls, doors for events indoors

2. Walks, benches, lawns, lampposts, plazas, and plantings around indoor and outdoor event venues

 

Back to the top

 

Fire

There should be no fire at any time in any of our spaces for props or otherwise!

 

Back to the top

 

Fireplace Sconces

Always turn on fireplace sconces In Founders Hall you must use a breaker switch.

 

Back to the top

 

New Britain Symphony Orchestra - Herald Review Seats

During NBSO shows, seat Section 3, e1 and e2 should be reserved for Herald Reviewer

 

Back to the top

 

Vance 105 - Hooking Up a Wireless Microphone

1. Go to the booth at the top of the stairs in the back of the room.

2. The locknetics card will unlock it. Swipe, and push the numbers of the correct password.

3. When you walk into the room, look to your left and you will see a standard soundboard.

4. Plug an XLR cable into an input in the back of the sound board into an empty channel (a channel with no XLR already connected). Run the cable from the board to a wireless base station.

5. Run a universal power cable from the base station to an outlet or working power strip.

Make sure:

a) Check the battery in the wireless microphone, if necessary change it out.

b) The desired channel on the board is on.

c) The channel and group on the mic and base station are the same and coinciding.

d) The base station is powered on.

e) If a power strip is used make sure the power is on.

f) The power on the inside of the wireless mic is on, and the audio is set to on (or the mute is set to off).

g) The board main power is on.

Do not touch the sound rack!

 

Back to the top


How To Turn On Stage Lights In Welte

1. The lighting board is locating in the booth, the switch to the lighting board is on the back of the board itself, turn it on.

2. Turn on Master to full.

3. Turn on X-Master A to full.

4. Turn on all the top row of faders that are labeled WASH. Bring them up to 70%.

5. Also turn on the HIGH PITS to 70% also.

6. Turn on all strip lights to full

 

Back to the top

 

Key/Radio Policy

1. All keys must be signed out and signed in when used

2. All radios are signed out and in. They are numbered.

3. Keys are located in the filing cabinet in the room adjoining Rick's Office.

4. Radios are located in the production office in the charger on Sue's desk.

NO EXCEPTIONS!

Failure to sign in or out equipment including radios and keys may result in termination

 

Back to the top

 

Locknetics

1. Swipe card from top to bottom on the door.

2. When the light is green, type in 7419, and the door should unlock.

 

Back to the top

 

MAC Computer

Username: events

Password: Welcome1

 

Back to the top

 

MAC/LECTRO/MOTU/Press Box Policy

1. Do not leave these items set up in any location unless otherwise specified.

2. Always put them away in the Administrative office.

 

Back to the top

 

Marcus White Living Room

MWLR - Tables and Chairs

51 chairs

5 Round tables

1 Conference table

2 Food Tables

Clean tables

Lecturn

 

MWLR - Minimize Feedback

Keep the input levels low, and the output levels high. Don't be afraid to crank the outputs.

This allows the microphone to be less sensitive, and more sound to be put out from the speakers.

 

MWLR - Moving Furniture (For all wood/ finished floors)

Do not drag desks or furniture on the floor.

 

Back to the top

 

Moving the Shell Wall from 123 to Torp

This is a Two Person Job

1. Position yourselves so you are on opposite ends of the piece.

2. Roll the piece through the doors in 123. They are designed to fit through a standard doorway, but may have to be turned a bit to avoid hitting the walls.

3. Position the piece in front of the backstage door with the back of the piece facing Founders Hall and slightly angled the end closest to 123 toward 123.

4. Carefully roll the piece through the door into the theater, picking up the wheels to go over the edges of the riggings and the snake cable.

 

Back to the top

 

Music Department Instruments

Music department instruments may NOT be used without expressed permission.

 

Back to the top

 

MWLR Lecturn Setup

1. Lectern center at front of room

2. Ample space behind lectern for speakers 6'-8'

 

Back to the top

 

Number Of Seats

Welte 1822

Torp 350

 

Back to the top


Obtaining Power in the Booth when Power is Gone.

1. Call an electrician and assist as below.

2. Go get keys from secure storage, located in the file cabinet

3. The key to use is on its own separate ring (98712)

4. Go backstage to stage right where the fly rails are. There is a main circuit breaker.

5. It is labeled "tripped" and "off". If the switch is down where "tripped" is labeled, then you have found the problem.

6. The electrician should push the switch all the way down, and then push it all the way up.

Do this for all the tripped breakers you find.

7. Next, go into the fly rail door and down the stairs. At the bottom of the stair is a door labeled "Telecom"

8. Go down the stairs and take a left.

9. There are 2 big circuit breakers. Make sure none of the breakers are tripped. If they are, repeat the previous steps for resetting the breaker.

 

Back to the top


OLD CHORAL RISERS

1. Brown plywood, aluminum frame, brown rubber treads

2. Stored in HW 106

3. Weigh 50 lbs. ea.

4. Wear work gloves

5. (2) max per upright table cart

6. Fold open upright

7. Hold frame

8. Push decks away

9. Lock diagonal braces in place

10. Lock unit tabs in slots top and bottom steps if (2+) units are needed

 

Back to the top

 

Opening the Chiller Room

1. Unlock the left door with the Welte key

2. The right door has latches on the top and on the bottom. Flip them and the door will open.

 

Back to the top

 

Parts for Samson UT-5

Antenna 127002

Buy Samson on-line

Samsontech.com

 

Back to the top


Passwords/Usernames

For Laptop

1. Computer network: Event Mgt

2. Password: Ticket 1

For Office PC

1. Computer Network: EMS-PS

2. Password: Walesa#

For EMS Enterprise 5.0

1. Login ID: ps-student1

2. Password: cookie

3. Login ID 2 : ps-student2

4. Password: brownie

5. Login ID 3: ps-student3

6. Password: trustno1

 

Back to the top


Patching on the Torp Board

1. Turn on the board. The switch is on the back right corner.

2. Select SETUP

3. Select PATCH

4. Select ASSIGN

5. Turn on the NUM/LOCK

6. Select the channel to be patched-in one of two ways.

a. Use + and - keys to scroll to the desired channel

b. Type in the channel number and press the DOWN ARROW

7. Using the number pad, enter the dimmer number (located on the electrics on stage) and press the DOWN ARROW.

8. Using the number pad, enter the level for the dimmer and press the DOWN ARROW.

9. To add another dimmer, press AND then follow steps 7 and 8

10. The chances don't take effect until the board is returned to the main menu. Press the UPWARD FACING CHEVRON SIGN 3 times to return to the main menu.

11. Check to make sure the change took effect by testing the channels.

 

Back to the top


Piano Setup

1. Keyboard on center line

2. Open lid- full-stick unless otherwise specified

3. Music stand open

 

Back to the top

 

Pilot Hole Drill Sizes for Starting Sheet Metal Screws

Screw Size Pilot Hole Drill Size
#4 3/32"
#6 7/64"
#8 1/8"
#10 9/64"
#12 5/32"
#14 (1/4) 3/16"
5/16" 1/4"

 

Back to the top

 

Power Tips

1. To improve your Graffiti® accuracy, write letters BIG. (Having trouble with "V"? Try writing it backwards.)

2. In Date Book Day View, press the scroll button on your handheld to move backward and forward one day at a time. To move an event to another day or time, tap Details and change the day or time there.

3. In Memo and To Do, you don't have to tap New to create a new record; just start writing. In Date Book, this creates a new UN-TIMED event. To create a new TIMED event, just write the time in the Graffiti number area.

4. To set up your business card for beaming, go to Address Book and select your own name & address. Tap Menu. Then tap Select Business Card.

5. To quickly find an application icon in the Launcher, switch to the All category and use Graffiti to write the first letter of the application's title. The icons with titles starting with that letter spring to view.

6. Want to hear the Date Book alarms better? In Date Book, tap Menu. Then tap Options and Preferences and select another Alarm Sound.

 

Back to the top


Procedure For Setting Up a Wireless to MOTU

1. Remove snake connection from input in the back of the MOTU.

2. Replace it with XLR from wireless base station.

3. Place base station on empty grate on the top of the sound rack.

 

Back to the top

 

Programs

1. When you meet with the client, ask him or her if they have any programs that they want handed out to patrons.

2. If there are programs, stand at the doors and hand out programs.

3. Ask the client if there are any special instructions.

 

Back to the top

 

Purchase Order Requests

1. Scott needs to sign

2. Mail to purchasing

3. Marcus White Annex

 

Back to the top

 

Reservation Forms

If Sue and Maureen are not around, and someone wants to make a reservation with the department, it is necessary to fill out a reservation form. First go into EMS and make sure the room or space is open before you take the client's information.

 

There are various places where reservation forms are located. There is a folder labelled "reservation forms" among the manila folders on the desk between the computers. There are also several reservation forms attatched to a clipboard between the two computers.

 

At the moment, the most important things to find out are: Client name, Department, Phone number, Dates/times the tentative event, and the name of the event. If the potential client has the additional information readily available, it would be helpful, but all details can be TBA until a couple of weeks before the event.

 

When you are done filling out all the information you can get from the potential client: thank them and tell them that Sue or Maureen will get back to them with details and confirmation that they do or do not have the room reserved.

 

Put the completed form on Sue or Maureen's desk and one of the two will take it from there.

 

Back to the top

Running a Press Feed

**You will need a mono-quarter inch to male XLR connector**

1. Plug the quarter-inch end into the headphone jack of the ELX-1A and connect into an XLR

2. Plug the other end of the XLR into the press box.

3. Test

4. Tape down the cable

 

Back to the top

 

Seat Lights

1. The seat lights are located upstage right next to a power strip labelled Work Lights. Flipping the switch up will turn the seat lights on.

2. Go to stage right near the fly rail. On the left, 2 switches above the label "mdf" are the 3 seatlights switches. They are labelled "seat lights". Switch them ON.

3. On the front of the stage there is a blue extension cord, plug it into the front of the stage. That is more power to the seat lights.

4. In the booth (unlocked with the Welte key), in the projection room there is a large panel with 4 switches labelled "seat lights". Flip them to ON.

 

Back to the top

 

Set Up EON in Founders

1. Either Run XLR cable from Main in the board to input 1 in the wall near the front door,

Or, set up an EON speaker or 2 in the front of the room and run from Main to a speaker (and daisy chain the next one).

2. Setup a half moon table in the stage right corner closest to the door (on the 123 side). Setup all of your components on or under the table. Make sure it is dressed in an ironed table skirt.

 

Back to the top


Setting Up a Small Ensemble

1. Gather all gear that is needed for the setup: music stands, chairs, piano, riser decks, etc., and place it downstage of the mid-stage drape. Leave enough space to maneuver the shell pieces.

2. Setup shell wall. Make sure it is centered and that furthest piece upstage (the center one) is slightly upstage of the midstage drape.

3. CAREFULLY close the mid-stage drape, making sure it does not catch on the shell. This is easiest with two people, but can be accomplished with one.

4. Set up the rest of the gear in an aesthetically pleasing manner in front of the shall wall (including sound cables if needed). Use your eyes to balance the stage as much as possible.

5. Double check with the client to make sure they have everything they needed for the event.

 

Back to the top

 

Setting Up the Shell Wall in Torp

1. The shell walls are located Upstage-right against the wall in Torp theater.

2. Pull out the shells (which are on wheels) and line them up directly in front of the midstage drape (centered, lined up, and balanced)

3. Tilt the end pieces slightly downstage.

4. Lift the front panel so that it is standing upright.

5. Go around the the back of the shell. When you push the top-padded bar down, the shell goes up. When you pull it up from the ground, the shell travels down. The desired position is up for a show.

 

Back to the top


Show Reports

Show reports must be completed for all major events, and most minor ones. Blank show report forms are located in between the computers in a manila folder labelled "Blank Show Report Forms"

A show report should consist of:

1. Audience attendance in the upper right hand corner of the report form.

2. Any calls to Scott or Rick that had to be made.

3. The name of the event, date, and location in the designated boxes.

4. A written description of the show.

    Techs

      a) All the components that were initially set up

      b) All the components they actually used.

      c) Describe what was not used and why.

      d) Any additional equipment the client needed from us

      e) What we could not provide for them.

      f) What we did to troubleshoot any problems that were encountered.

      g) Problems of any kind (ie: injuries, client complaints, audience complaints, damaged equipment)

      h) Anything additional that you feel it is important for management to know for future events of that nature.

    Ushers

      a) If there were programs

      b) If there was a water setup at any lecturns or tables

      c) If you had any unruly audience members.

      d) Did you man any doors, or vaulms.

      e) If you kept food and beverages out of the space.

      f) If you put up signs to the venue.

      g) Anything else you feel might be important for management to know to handle future events.

5. The actual times the event took place.

6. The techs and ushers that worked the event and collaborated on the show reports (techs and ushers write seperate show reports)

7. For the techs, a diagram on the back of the show report, or on a designated diagram sheet (located near the show reports labelled "Blank Floor Plans")

*When completed, please place the show reports in the basket labelled "Completed Show Reports" on top of the green filing cabinet in the office.

 

Back to the top


Sound Maintenance-Cable and Mic

1. Always remove ALL tape unless it is a label

2. Sound Trouble Shooting

3. Channel 1 doesn't work: try channel 2.

4. Channel 2 doesn't work: try channel 3

5. Channel 3 doesn't work: try any other channel on the board.

 

Back to the top


Change out XLR cables

1. Change out mic/other component.

2. Make sure all XLR's are plugged into the back of the sound board.

3. Make sure the sound system is actually turned on.

 

Back to the top


Sound Trouble Shooting- BUZZ

1. Check for a ground

2. Check for a loose connection

3. Adjust EQ

4. Install a pad

5. Check for a bad cable (change it out.)

 

Back to the top

 

Standard Chair Set Up

The standard chair set up in Founder is 2 sections of 7 rows of 7. This gives us 98 chairs. Proper chair setup should be done by at least 2 people.

1. Unload the chairs from behind the screen, using the chair carts.

2. Place the chairs in two sections of 7 rows of 7.

    a) Leave an isle wide enough on the stage left side for food tables and traffic to the food tables.

    b) Leave a middle isle wide enough for 2 large people to walk through (should be fireplace width)

    c) Leave a stage right isle wide enough so that no chairs are blocking isles to the door. This would be a fire hazard.

3. When all the chairs are set up roughly, have one person stand at the front of the room with their back up against the edge of the fireplace (line the center of their back up with the architecture of the building).

4. The person at the front of the room should help the person in the chairs line up each row with the fireplace architecture in the back of the room.

5. Do the same with the other section of chairs. You should now have a perfectly symmetrical room.

 

Back to the top

 

Sweep Of House

1. When an event is over, and the audience has left, they will have left garbage and programs on the floor.

2. Get garbage bags and sweep the house with the other ushers. Pick up papers.

3. Do not pick up used tissues or bodily fluids.

4. In that kind of event, ask Rick or Scott if it is necessary to contact Hazardous Waste.

 

Back to the top


Taping to Walls/Lobby

1. Only tape signs to walls with Gaff Tape or masking tape.

2. Signs, etc can only be taped to the concrete walls

3.Test if the wall is concrete:

4. Knock on the wall. If it sounds hollow, then it is not concrete, and nothing can be taped there.

5. If it sounds hard, then it is concrete, and tape away.

 

Back to the top


Tech Gear in the Office

There should be NONE. If you see some, pick it up and put it back in its proper storage area unless otherwise noted.

 

Back to the top

 

Telecom Drops

1. Front of room stage left of fireplace.

2. Labelled in 2 ways:

    A11800/1

    BA 021

    A11800/2

3. Back of room next to fireplace and screen

    A1118100/2 (coax)

4. Telecom Drops

    101.013 BA019

    BA018

    101.012 BA033 (under white board)

    BA037 (next to Rick's desk)

 

Back to the top

 

Things Out of Place

1. Use your eyes and common sense to notice things out of place. If it is an easy fix or clean up, take care of it. If you are unsure, call the office and ask.

2. If it is not an easy fix, call for help in the office, or for available techs to help. Make a note in the office for it to be taken care of as soon as humanly possible, if it is not something you can take care of immediately.

 

Back to the top

 

To check for Audio controller in DP4

1. Setup

2. Configure audio system

3. Configure hardware driver

4. Select MOTU 896

5. Check:

    a) Master Device: MOTU896

    b) Sample route: 44100

    c) Dock modes: MOTU 896

    Internal

    d) Buffer size: 128

    e) Host Buffer Multiplier: 1

 

Back to the top

 

TROUBLESHOOTING

Calm down, and take it one step at a time. After one thing has been changed, make sure you test the problem again. This lets us know what the problem actually is.

 

Back to the top

 

Troubleshooting (1) DP 4

Digital performer 4

Check the assignment of the analogs. Each snake channel should have a unique analog channel.

Troubleshooting (2) Snake

Check snake inputs on the bottom of the back of the MOTU itself (located in the sound rack). Make sure the XLRs, which are labelled, are in the correct inputs corresponding to the snake channels.

Troubleshooting (3) Mics

Make sure the mics on stage are plugged into the correct snake channel.

 

Back to the top

 

Troubleshooting EONs

1. Everything is on- Why am I getting no sound?

Make sure everything is powered on and you are sending culume to the full range speaker. IF not, you probably have a bad wire. Test the next mic and see if that one works. If it does work then change the wire from the problem mic and test it again. IF this does not solve the problem, then change the wire from the board output to the first driver.

 

2. There is a bad buzz in the system

The most common reason for this problem is that the power cables are not ground lifted. (Ground lifted means that that ground, or third roundish prong, has been removed). Switch out all non-ground lifted power components with ground lifted ones.

Also make sure no neon lights near components, no components sitting on metal surfaces, and all cables are in good condition.

 

3. I have the channel volume down but the sound is still on.

The problem here is that instead of plugging your drivers into the Left channel output, you have plugged it into the monitor output. Monitor outputs emit sound of all components even when their levels are down. Simply make sure all fo the volume sliders are down, pull the cord out of the monitor connection and plug it into the left output.

 

Back to the top

 

Turn Founders Sound System OFF

1. Turn off amps first (before anything else).

2. Turn off components.

3. Turn off mixer.

 

Back to the top


Turn Founders Sound System ON

1. Turn on mixer--> Right above amp

2. Turn on components.

3. Turn on amp (make sure that the amp is being turned on last).

 

Back to the top


Turn off Founders sound w/ MOTU or EON

1. Turn power off amps

2. Turn power off components.

3. Turn power off mixer.

4. Turn power off MOTU(front) or EON(back of board).

 

Back to the top


Turn Off Sound System

1.Turn OFF ALL CHANNELS

2. Turn off Amps (in projection room)

3. (In projection room) For regular show make sure green cables are connected.

4.Turn off power in the panel on the wall.

5. Turn off components.

6. Turn off board/mixer.

7. COVER board/mixer.

 

Back to the top


Turn off Torp Sound System

1. Turn off all channels

2. Exit Torp board, Do not Save.

3. Turn off amps

4. Turn off ELX1A, Tape player, and CD player

5. Turn off MOTU896

6. Shut down and disconnect Mac computer.

 

Back to the top

 

Turn on Founders sound w/ MOTU or EON

1. Turn on MOTU 896 or EON.

2. Turn on mixer --> Right above amp.

3. Turn on components.

4. Turn on amps.

 

Back to the top

 

Turn ON Sound System

1. Uncover board/mixer.

2. Turn on board (between the clear-coms).

3. Turn on components (CD player, tape player, FBX, etc.)

4. Make sure amps are turned on last.

5. Go to projection room.

6. Turn on the power to the sound rack in the projection room (located in the breaker panel on the bottom 2 switches labeled "sound rack")

7. For regular show use- top and bottom amps.

For movies- Connect blue numbered cables in the back of the rack. And turn on all 3 amps.

 

Back to the top

 

Turn Torp Sound System OFF

1. Turn off all channels in DP4 on Mac

2. Exit Torp board on computer. DO NOT SAVE.

3. Turn off amps.

4. Turn off ELX-1A, tape player, and cd player.

5. Turn off MOTU 896

6. Shut down and disconnect Mac from firewire.

 

Back to the top


Turn Torp Sound System ON

1. Setup MAC computer --> Connect firewire run from the back of the MOTU to the back of the computer (lift up panel in the back of the computer).

2. Start computer

3. While it is booting, turn on MOTU896

4. Push power button on CD player, Tape player, and ELX-1A.

5. Turn power button ON Amps.

 

Back to the top


Turn Torp Sound System ON and Hooking up MOTU

1. Setup MAC computer --> Connect firewire run from the back of the MOTU to the back of the computer (lift up panel in the back of the computer).

2. Start computer

3. While it is booting, turn on MOTU896

4. Push power button on CD player, Tape player, and ELX-1A.

5. Turn power button ON Amps.

 

Back to the top


Turning On The SmartLight System

1. Check to see that all sliders are in the off position (down), and the DBO is on (down).

2. Insert power cable into the DMX board. It only fits one way in the PSU input.

3. Wait for the smart lights to return to the "home" positions.

4. Turn the DBO off (up) and the master all the way up (up)

 

Back to the top

Turning on Torp Sound System

1. Setup Mac computer --> Connect power and firewire from MOTU to the back of the computer.

2. Turn on MOTU 896 in the sound rack.

3. Turn on CD, Tape player, and ELX1A

4. Boot up the computer

5. Turn on amps

 

Back to the top

 

Turning System On and Running It

1. Go to the front of the room and locate the desk. Stand behind it, facing the chairs.

2. There will be a computer monitor, and to the right of it, you'll see a screen implanted into the desk.

3. By touching the screen with your finger, you will see "Touch Screen to Start" at the bottom.

4. Touch the screen again.

5. A menu will pop up with the choices: A/V Presentation, or Environment.

 

Environment:

By touching "environment" you will see another menu numbered from 1 to 4. Environment refers to the brightness of the lights. One is the brightest scene for the room, and four is the darkest. Touch each number to select a scene.

 

A/V Presentation:

By touching A/V Presentation, the screen in the front of the room will come down. On the bottom of the touch screen you will see a number of different options. These include VCR, Computer, Television, etc. The icon on the touchscreen will let you know which you are choosing. Tap the desired A/V component, and it will show up on the screen.

(Computer, VCR, etc are located in the cabinet below the desk, and can be controlled by the component itself.)

 

Back to the top

 

Vance 105 Fresnels ON

1. ON/OFF at (2) Breakers

2. Both #6

3. Other end of Booth

 

Back to the top

 

Walkthrough of EM Buildings

1. Check room set-up

    a. Is it clean

    If not, do basic pick up and use can in hall. More call office.

    b. Check temp with dig. therometer. Note temp. Anything outside range: 65--75 call into office or powerhouse. Make note to manager.

    c. Note any damage.

2. Check all indoor spaces/note all outdoor spaces

    a. Look for old signs/collect. Check light poles for notes/collect.

 

Back to the top

 

Water In the Lectern

1. Every single time there is a lectern called for in a service order, an usher must put water in it.

2. Generally, you should fill up a pitcher, as well as 2 or 3 cups and put it in the cutout in the lectern

3. Make sure the water is out of the lectern before it is moved.

 

Water On Table

    a. If there is a panel discussion, make sure there is water on the tables for the speakers.

    b. Put a few cups at each chair as well as one filled cup, and a filled pitcher between every 2 or 3 people.

 

Back to the top

 

Work Lights

Work lights are located on stage right near all of the panels. The red button turns them on (Red= hot, lights are hot), the green button turns them off (Green=cool, when the lights are off they are cool).

 

Work Lights

The work lights are located upstage left against the wall. There is a power strip labelled Work Lights. Turn the power strip on and the work lights will go on. There is also a switch by the door down the stairs stage right that turns on some lights stage right.

 

Back to the top

 

Work Orders

1. Get Scott to sign (Rick can sign with Scott's approval

2. FAX to facilities ext.22329 without cover: NO COVER

3. File workorder in appropriate folder

 

Back to the top

 

We ask that you fill in the following fields with your name and email address so that we have it on record that you have read this information.

By submitting your information you are agreeing that you have read completely and understand the information listed above.

 

Name:
Email Address: