Membership

Deans or representatives appointed by the Deans of undergraduate schools, all ex officio; and the Registrar, the Dean of Continuing Education, the Director of Admissions, and the Dean of Student Affairs, or their representatives, all ex officio and non-voting.

Faculty members shall be elected by their undergraduate schools with: seven from Arts & Sciences, two from Business, two from Education & Professional Studies and one from Technology.

Two students elected by the Student Senate for renewable one-year terms.

I. Organization

A. Elections

1. The Academic Standards Committee (ASC) shall organize itself as follows:

a. The Nominating Committee shall begin in February to solicit a slate of potential officers to lead ASC for the following year. The officers must be members representing academic departments and will consist of a chair, vice chair and secretary.

b. Officers for the following year shall be voted on by secret ballot and decided by majority vote. This election shall be the first agenda item following approval of the minutes during the last regularly scheduled meeting of the academic year. Officers shall formally assume their duties immediately before adjournment of this meeting.

c. The new officers shall set a time and place for the first meeting to occur after the first week but not later than the fourth week of the fall semester. The officers shall inform the membership of this meeting in writing.

B. Duties of the Officer

1. The Chair

a. Shall call and preside at all meetings.

b. Shall draw up and circulate an agenda at least 10 days in advance of each monthly or special meeting.

c. Shall represent ASC in all University matters or provide for representation.

d. May participate in debate as any other member, and vote in case of a tie.

e. Shall serve a one-year term and may not serve more than two consecutive terms.

2. The Vice Chair

a. In the absence of the chair, the vice chair shall assume all of the chairís duties. If the chair cannot complete the term, then the vice chair shall become the chair for the remainder of the term.

b. If the vice chair is vacated prior to the expiration of the term, a special election shall be held at the next regularly scheduled meeting following normal procedures for electing officers.

c. Shall serve a one-year term and may not serve more than two consecutive terms.

3. The Secretary

a. Shall keep a record of the proceedings of each meeting, including a correct statement of every motion made and the manner in which it was disposed; the names of the members of all committees and of all other officers of the body; a true copy of every resolution acted upon, with the affirmative and negative votes cast thereon; and all other transactions of each session and its meetings.

b. Shall be responsible for maintaining the permanent records of ASC and the distribution of ASC minutes to all ASC members and other required or interested parties within 20 days following the meeting.

c. By the second meeting of each academic year shall distribute copies of the duties and responsibilities of ASC and its bylaws to all members.

4. Committees

a. The Nominating Committee

1. Shall consist of three members elected at the February meeting.

2. The Nominating Committee Chair shall administer the election of officers. If the chair is a candidate then another member of the Nominating Committee shall oversee the election.

b. Special Committees, with the concurrence of the ASC, may be formed to investigate or consider special matters.

II. Floor Procedures

A. Robertís Rules of Order, in its latest edition , shall be considered authoritative for all questions of parliamentary procedure.

B. The Chair shall provide each member with a copy of any main motion for general business at least ten (10) days in advance of the meeting at which that main motion is to be voted on. However, upon a unanimous concurrence of the ASC members present this 10-day advance may be waived.

C. The chair shall include on the agenda any item proposed by any ASC member. If not included in time for inclusion on that monthís agenda, I will be included on the following monthís agenda.

D. Regular ASC meetings shall be held each month of the academic year, but if the chair determines that there are no significant committee reports, old business or new business for the agenda, then the chair may postpone a regular meeting to the next month.

E. On the petition of any five (5) members of the ASC, the chair must call a special meeting within two calendar weeks of receipt of the petition unless a regular meeting is scheduled within three weeks of receipt of the petition. The chair has authority to call a special meeting. The agenda for a special meeting must be circulated 10 days in advance.

F. A quorum at any regular or special meeting will consist of more than 50% of voting members and represent at least two schools. The quorum for the Nominating and special committees shall not be less than one-third of its membership or two (2) persons, whichever is greater.

G. The order of business normally shall be: call to order, approval of minutes of the previous meeting, announcements, committee reports, old business, new business, and adjournment.

III. Amendments and Changes in Bylaws

A. Amendments and additions to the bylaws may be made by a vote of three-fifths of the members present at a regularly scheduled meeting, provided a quorum is present.