Withdrawing as a Financial Aid Recipient

 

Important: Beginning July 1, 2011, new federal regulations required CCSU to revise its withdrawal policy when a student is a financial aid recipient. This policy has been updated to reflect the new regulations.

 

 

What happens if I withdraw from CCSU?

Federal student financial aid is awarded to you under the assumption that you will be enrolled for a specified period of time, such as a semester. When you are receiving these funds and are not enrolled as scheduled, Financial Aid is required to determine if you were enrolled long enough to keep all of the financial aid paid to you. Therefore, CCSU’s Financial Aid Office must calculate a "Return of Title IV Funds" any time you stop your enrollment (e.g., withdraw, drop, or stop participating in classes and receive a combination of all E or W grades in a session or semester) before the end of the semester and you do not certify your intent to return in another session within the same semester.

 

 

What is an Unofficial Withdrawal?

If a student who began attendance and has not officially withdrawn fails to earn a passing grade in at least one course offered over an entire semester, the institution must assume, for Title IV purposes, that the student has unofficially withdrawn.  These students may be subject to a Title IV refund.  Financial Aid reviews students records at the end of each semester of any student's who have unofficially withdrawn, if a Return of Title IV calculation needs to be completed the University assumes the unofficial withdrawal to be at the midpoint of the semester.

 

 

 

What happens if I ...Consequence

…drop all of my classes before the semester starts? 

If you drop all your classes before the semester has begun, all of your financial aid for the semester will be cancelled. This will result in a balance owed to CCSU if your aid has already been disbursed.

…withdraw, drop, or stop participating and receive all F or W grades in my classes?

You earn all of your financial aid when you have participated in at least 60 percent of your scheduled enrollment for the semester. The Return of Title IV funds calculation counts the number of days from the first day of class until the last date you were enrolled and compares that to the total calendar days of your scheduled enrollment for the semester. This includes the first day of classes through the last scheduled day of exams, including weekends and holidays, and excluding any scheduled breaks of at least five consecutive days.

Financial Aid first determines if you have completed at least 60 percent of your scheduled enrollment for the semester. If you have not completed at least 60 percent, the amount of your financial aid you are allowed to keep and the amount that must be repaid will be calculated.

…stop participating in my classes but don’t withdraw from them?

If you stop participating in your classes and do not initiate an official withdrawal, you will receive failing grades and this will result in your incurring significant financial penalties. It is critical that you participate in your classes. If you stop attending, you must initiate an official withdrawal.

 

 

Thinking about withdrawing from CCSU? Have you failed all your classes last semester? You may be required to repay some of your financial aid.

 

Tips for students

  1. Plan ahead – Minimize your financial risk by selecting classes you are able to successfully complete.

  2. Check and double check – As a financial aid applicant you are expected to understand the policies. Review our policies to ensure actions you take do not result in a balance due to CCSU or a complete loss of eligibility because you are not meeting SAP .

  3. Know the impact – The U.S. Department of Education does not allow for exceptions to this policy. Regardless of the reason that you withdraw or unsuccessfully complete your classes, SAP and Return of Title IV Funds policies must be applied to you. There are no exceptions.

  4. Understand your options – CCSU understands you have conflicting priorities; family, work and school, and that changes in your enrollment may need to happen. If you do need to withdraw or drop, and make arrangements to return within the same semester, we will be able to re-evaluate your financial aid awards.

  5. Don't ignore the balance – If you do not take action, you will incur late fees. Contact the Bursar's Office to inquire about your options for paying your balance.

 

Scholarship Recipients

If you received an CCSU merit scholarship, please contact the CCSU Financial Aid Office regarding the impact on continuing eligibility. If you received a private donor scholarship, please contact your private donor on how your withdrawal will affect your scholarship.

 

Federal Work-Study Students

If you are employed in a Federal Work-Study position and initiate a complete withdrawal, your employer will be notified by Student Financial Assistance that you no longer qualify for Federal Work-Study funds and your employer must terminate your employment.

 

Military Service Men/Women

If you must completely withdraw due to military activation, immediately contact Veterans Services . By doing so, you will receive some regulatory relief in the recalculation of your financial aid eligibility and the calculation of your tuition and fee refund, if any.

 

Medical/Compassionate Withdrawals

The U.S. Department of Education does not allow for exceptions to this policy regardless of the reason that you withdraw or unsuccessfully complete your classes. If you initiate a medical or compassionate withdrawal, your withdrawal date will be determined by the information provided on the withdrawal form completed by you and your college. Student Financial Assistance must determine what portion of your financial aid was earned and what portion must be returned to the financial aid programs.

 

How is the calculation done?  CCSU's Financial Aid office is required to:

 

What is the recalculation process?

Student Financial Assistance calculates the number of days you were enrolled before you withdrew, dropped, or stopped participating and compares that to the number of days in your scheduled enrollment for the semester. You earn your financial aid award in proportion to the number of days completed in the semester.

 

 

Number of calendar days completed in the semester
÷ 
Total number of days scheduled to complete in the semester

 

 

The number of calendar days in the numerator and denominator includes all days within the semester, except for institutionally scheduled breaks of five or more consecutive days.

 

When you completely withdraw from CCSU prior to completing 60 percent of your scheduled enrollment for the semester, a portion of the Title IV financial aid you received (excluding Federal Work-Study) is considered to be an overpayment, and must be returned to their respective federal financial aid programs.

 

*Dates below are examples only and may not reflect CCSU's academic calendar.

 

Example A*

Mary enrolls for the fall semester in session A and session B. She completes session A but withdraws from the course she registered for in session B on 10/15. Because she did not complete her scheduled enrollment, Financial Aid must determine if she is eligible to receive all of her aid.

 

Did Mary complete 60 percent of her scheduled enrollment for the semester?

 

  

 

Session A

6 credits

8/18 to 10/7 = 51 days

Break

10/8 to 10/16

Session B

3 Credits

10/17 to 12/06 = 51 days

 

 Withdrawal date

10/15

 

Participated

8/18 to 10/7

 

Total number of days scheduled to complete

 

Percentage of semester completed

51 days

 

102 days

 

50%

  

Because Mary did not complete 60% of her scheduled enrollment, Financial Aid must calculate how much of the financial aid she earned and is eligible to keep and how much was unearned and must be returned to the Financial Aid programs.

 

 

Example B*

Steve enrolls in session C only for the fall semester. He withdraws from all the courses registered in session C on 9/20. At the time he withdraws, he submits the Financial Aid Withdrawal Confirmation form and states that he plans to enroll in session B.

 

Three scenarios can occur:

  1. Steve attends and completes his courses in session B – he will not be considered to have withdrawn from the semester and a Return of Title IV calculation does not need to be performed.

  2. Steve begins attendance in session B and withdraws from session B within the session – he will be considered to have withdrawn and Financial Aid must determine if he is eligible to receive all of his aid based on his most recent withdrawal date, and the number of days of his scheduled enrollment will include all the days in session C.

  3. Steve does not fulfill his promise by attending session B – he will be considered to have withdrawn and Financial Aid must determine if he is eligible to receive all of his aid based on his original withdrawal date, and the number of days of his scheduled enrollment will include all the days in session C.

 

For scenario #3, did Steve complete 60 percent of his scheduled enrollment for the semester?

 

 

Session C

6 Credits

8/18 to 15/15 = 120 days

Session B

6 Credits

10/17 to 12/06 = 51 days

 

 Withdrawal date

10/15 

 

Participated

8/18 to 9/20

 

Total number of days scheduled to complete

 

Percentage of semester completed

34 days

 

120 days

 

28.3%

  

Because Steve did not complete 60% of his scheduled enrollment for the semester, Student Financial Assistance must calculate how much of the financial aid he earned and is eligible to keep and how much was unearned and must be returned to the Financial Aid programs.

 

 

What is the difference between earned and unearned Title IV funds?

 

 

Title IV Funds Earned

You earn Title IV funds in proportion to the percentage of time officially enrolled in the semester (in Example A above, Mary earned 50% of her financial aid). If the aid earned is more than the amount that was disbursed, you will be offered a post withdrawal disbursement.

 

Title IV Funds Unearned

Unearned funds must be returned to the federal programs from which they originated (e.g., if Mary in Example A above is eligible for 50% of the Title IV aid, then the unearned funds will be 50% of the Title IV aid received).

 

If there are any unearned funds, CCSU must return the lesser of

 

1) the unearned Title IV aid or

2) the total unearned institutional charges, which consists of all charges for tuition, fees, and room and board, multiplied by the percentage of Title IV funds that was not earned.

 

 

What are the timelines for Return of Title IV funds?

Student Financial Assistance must determine the amount of aid that was earned and how much was unearned; the unearned aid is returned to the U.S. Department of Education by CCSU on your behalf. CCSU is required to return these funds within 45 days from the date Student Financial Assistance has determined you have withdrawn.

 

The amount of unearned aid will be returned to the U.S. Department of Education, which will create a balance due to CCSU. This is posted as a charge to your CCSU student account on Central Pipeline for Students and must be repaid to the university immediately. Any loans you borrowed will be reduced by this amount; therefore, when your loans enter repayment the total amount borrowed will be lower.

 

 

In what order is Return of Title IV Funds returned?

CCSU must return the funds to aid programs in the following order:

  1. Unsubsidized Direct Stafford Loans 
  2. Subsidized Direct Stafford Loans 
  3. Federal Perkins Loans 
  4. Federal Direct PLUS Loans (parent and graduate)
  5. Federal Pell Grant 
  6. Federal Supplemental Opportunity Grant (SEOG
  7. Federal TEACH Grants
  8. Federal Iraq Afghanistan Service Grant

Federal Work-Study earnings are not affected by Title IV regulations concerning the return of unearned federal financial aid.

 

 

How do I withdraw from my courses at CCSU?

Now that you understand that you may owe a portion of the financial aid you received back to the federal government and/or CCSU if you withdraw; you should first contact your instructors to see if there is any way that you can complete the courses for which you are registered – this is the only way to avoid any possible financial consequences.

 

If your circumstances are such that you are not able to complete your classes, please click here for instructions

 

Please remember, the institutional tuition refund policy is different than the financial aid Return of Title IV process. Click here  to learn about CCSU's tuition refund policy.

 

Can I register for the next semester?

Once you have repaid any unearned funds due to the university, you will be eligible to enroll in the next semester.  Just remember: E and W grades are considered in determining your Satisfactory Academic Progress and can negatively affect your future financial aid eligibility.

 


 

Registrar's Office processes requests for total withdrawal from CCSU or dropping a class.  The withdrawal/drop date determines what grades may be assigned, any adjustments to institutional charges, and what if any financial aid remains.  The University Calendar lists various dates which determines what actions may be taken by you and the university. 

Academic Departments & Professors - It is best to inform academic advisors and professors of your intent to totally withdraw from CCSU or drop a class as early as possible in the semester.  They can provide guidance and signatures required to document assigned grades and other academic notations.  Check the University Calendar to determine what actions may occur at any given date in the semester and what you must do to complete the process.

Bursar's Office uses the official withdrawal drop dates with the University Calendar to determine if refunds or additional charges are warranted. based on changes in enrollment and financial aid status.  Refunds are issued by check or direct deposit.   A hold is placed on your account which prevents further registration, transcript requests, etc. if you owe an amount.  Your outstanding debt will be forwarded to a collection agency if you haven't made arrangements for repayment within a reasonable time with this office.